How To Cite A Syllabus In Apa Style

The syllabus, often a student's first point of contact with a course, outlines expectations, policies, and learning objectives. While not a typical source like a journal article or book, it's sometimes necessary to cite a syllabus in academic work. Properly citing a syllabus in APA style ensures credibility and gives credit to the instructor who created it. This comprehensive guide details how to cite a syllabus using APA format, covering various scenarios and providing clear examples to help you accurately reference this essential document.

Why Cite a Syllabus?

There are several reasons why you might need to cite a syllabus in your academic writing:

• Providing Context: The syllabus can offer essential context for your research or analysis, especially if you're discussing course design, pedagogical approaches, or specific assignments.
• Supporting Claims: If you're referencing specific course policies, grading criteria, or learning outcomes, citing the syllabus provides evidence for your claims.
• Analyzing Curricular Content: Research in education or curriculum studies might involve analyzing syllabi to understand trends, compare course structures, or evaluate the effectiveness of different teaching methods.
• Referencing Required Readings: The syllabus often lists required readings for a course. If you're discussing those readings in the context of the course itself, citing the syllabus can be appropriate.
• Demonstrating Due Diligence: Citing the syllabus shows you have thoroughly researched the topic and considered the specific requirements and expectations of the course in question.

General Format for Citing a Syllabus in APA Style

The general format for citing a syllabus in APA style follows a similar structure to citing other types of documents. It includes the following key elements:

• Instructor's Last Name, First Initial(s).
• Year.
• Title of the Syllabus.
• Course Number and Course Name.
• Department.
• University Name.

The format is as follows:

Last Name, Initial(s). (Year). Title of syllabus. (Course number, Course name). Department, University Name.

Let's break down each element with examples:

1. Instructor's Last Name, First Initial(s):

• Begin with the last name of the instructor who created the syllabus, followed by a comma and the instructor's first initial(s) with a period after each initial.

• If there are multiple instructors, list them in the order they appear on the syllabus, separated by commas. Use an ampersand (&) before the last instructor's name.

  • Example (Single Instructor): Smith, J.
  • Example (Multiple Instructors): Smith, J., & Jones, A.

2. Year:

• Indicate the year the syllabus was published or the year the course was taught. This information is usually found on the syllabus itself.

  • Example: Smith, J. (2023).

3. Title of the Syllabus:

• Provide the full title of the syllabus, if available. If the syllabus doesn't have a specific title, you can create a descriptive title that accurately reflects the content. Italicize the title.

  • Example (With Title): Smith, J. (2023). Introduction to Psychology Syllabus.
  • Example (Descriptive Title): Smith, J. (2023). Syllabus for Psychology 101.

4. Course Number and Course Name:

• Include the course number and the full course name as they appear on the syllabus. Enclose this information in parentheses.

  • Example: Smith, J. (2023). Introduction to Psychology Syllabus. (PSY 101, Introduction to Psychology).

5. Department:

• Specify the department that offers the course.

  • Example: Smith, J. (2023). Introduction to Psychology Syllabus. (PSY 101, Introduction to Psychology). Department of Psychology.

6. University Name:

• Indicate the name of the university where the course is taught.

  • Example: Smith, J. (2023). Introduction to Psychology Syllabus. (PSY 101, Introduction to Psychology). Department of Psychology, University of California, Berkeley.

Complete Example:

Smith, J. (2023). Introduction to Psychology Syllabus. (PSY 101, Introduction to Psychology). Department of Psychology, University of California, Berkeley.

In-Text Citations

In-text citations are used within the body of your paper to refer to the syllabus. The general format for in-text citations includes the instructor's last name and the year.

• Parenthetical Citation: (Smith, 2023)
• Narrative Citation: Smith (2023)

Specific Page or Section:

If you're referencing a specific page or section of the syllabus, include the page number or section title in the in-text citation.

• Example (Page Number): (Smith, 2023, p. 3)
• Example (Section Title): (Smith, 2023, Grading Policy section)

Specific Scenarios and Examples

Here are some specific scenarios and examples to help you cite syllabi accurately in various situations:

1. Online Syllabus (with URL):

If the syllabus is available online, include the URL at the end of the citation.

Smith, J. (2023). Introduction to Psychology Syllabus. (PSY 101, Introduction to Psychology). Department of Psychology, University of California, Berkeley. Retrieved from [URL]

Example:

Smith, J. (2023). Introduction to Psychology Syllabus. (PSY 101, Introduction to Psychology). Department of Psychology, University of California, Berkeley. Retrieved from

In-text citation: (Smith, 2023) or Smith (2023)

2. Online Syllabus (without Instructor Name):

If the syllabus doesn't list the instructor's name, use the department or the course name as the author.

Department of History. (2022). Western Civilization Syllabus. (HIST 101, Western Civilization). University of Texas at Austin. Retrieved from [URL]

Example:

Department of History. (2022). Western Civilization Syllabus. (HIST 101, Western Civilization). University of Texas at Austin. Retrieved from

In-text citation: (Department of History, 2022) or Department of History (2022)

3. Syllabus from a Previous Semester:

If you're citing a syllabus from a previous semester, use the year the course was taught.

Johnson, L. (2020). American Literature Syllabus. (ENG 202, American Literature). Department of English, Harvard University.

In-text citation: (Johnson, 2020) or Johnson (2020)

4. Personal Communication (Unpublished Syllabus):

If you obtained the syllabus directly from the instructor and it's not publicly available, cite it as personal communication. Personal communication is only cited in-text, not in the reference list.

• Example: (J. Smith, personal communication, October 26, 2023)

5. Citing a Specific Policy or Assignment:

If you're referencing a specific policy or assignment outlined in the syllabus, be specific in your in-text citation.

The syllabus states that late submissions will be penalized (Smith, 2023, Late Submissions Policy section).

6. Multiple Syllabi from the Same Author and Year:

If you're citing multiple syllabi from the same author in the same year, distinguish them by adding a letter after the year (e.g., 2023a, 2023b).

Smith, J. (2023a). Introduction to Psychology Syllabus. (PSY 101, Introduction to Psychology). Department of Psychology, University of California, Berkeley.

Smith, J. (2023b). Advanced Psychology Syllabus. (PSY 301, Advanced Psychology). Department of Psychology, University of California, Berkeley.

In-text citations: (Smith, 2023a) and (Smith, 2023b)

7. No Specific Title Available:

If the syllabus does not have a specific title, create a brief descriptive title.

Brown, A. (2024). Syllabus for Introduction to Sociology. (SOC 101, Introduction to Sociology). Department of Sociology, University of Michigan.

In-text citation: (Brown, 2024) or Brown (2024)

8. Syllabus from a Community College:

When citing a syllabus from a community college, ensure you include the full name of the institution.

Garcia, M. (2023). College Algebra Syllabus. (MATH 1314, College Algebra). Department of Mathematics, Houston Community College.

In-text citation: (Garcia, 2023) or Garcia (2023)

Common Mistakes to Avoid

• Forgetting the Year: Always include the year the syllabus was published or the course was taught.
• Omitting the Instructor's Name: If the instructor's name is available, include it in the citation.
• Not Including the Course Number and Name: The course number and name provide important context for the reader.
• Incorrectly Formatting the Title: Ensure the syllabus title is italicized.
• Failing to Include the URL (if applicable): If the syllabus is available online, include the URL for easy access.
• Using Personal Communication Incorrectly: Only cite unpublished syllabi obtained directly from the instructor as personal communication and only in-text.

Example Reference List

Here are a few examples of how the syllabus citations would appear in your reference list:

Smith, J. (2023). Introduction to Psychology Syllabus. (PSY 101, Introduction to Psychology). Department of Psychology, University of California, Berkeley. Retrieved from

Department of History. (2022). Western Civilization Syllabus. (HIST 101, Western Civilization). University of Texas at Austin. Retrieved from

Johnson, L. (2020). American Literature Syllabus. (ENG 202, American Literature). Department of English, Harvard University.

Brown, A. (2024). Syllabus for Introduction to Sociology. (SOC 101, Introduction to Sociology). Department of Sociology, University of Michigan.

Conclusion

Citing a syllabus in APA style is crucial for providing context, supporting claims, and giving credit to the instructor who created it. By following the guidelines and examples provided in this comprehensive guide, you can accurately and effectively cite syllabi in your academic work. Remember to pay attention to the specific details of the syllabus, such as the instructor's name, year, title, course number, department, and university, and always double-check your citations for accuracy. This thorough approach will enhance the credibility of your research and demonstrate your commitment to academic integrity.