In Regards To Or With Regards To

In the realm of formal communication, where precision and clarity reign supreme, the choice of words can significantly impact the perceived professionalism and understanding of a message. Among the phrases that often appear in business correspondence, academic papers, and official reports are "in regards to" and "with regards to." These expressions, used to introduce the subject matter of a discussion or statement, have become staples in formal English. However, their usage is often a source of confusion, leading many to question their appropriateness and effectiveness. This comprehensive guide delves into the nuances of these phrases, exploring their origins, usage, and providing clarity on when and how to use them correctly, ensuring your communication remains impeccable and your message is well-received.

Unpacking the Phrases: Origins and Evolution

To truly understand the proper use of "in regards to" and "with regards to," it's essential to explore their etymological roots and historical usage. These phrases are not modern inventions but have evolved over centuries, adapting to the changing landscape of the English language.

The Genesis of "Regard":

The word "regard" has a rich history, originating from the Old French word regarder, meaning "to look at" or "to take notice of." Over time, "regard" evolved to encompass a sense of respect, consideration, or relation to something. It is this latter sense that is most relevant to our discussion.
The Rise of "With Regard To":

"With regard to" is the older and more established of the two phrases. Its usage can be traced back to the early 17th century. This phrase was initially used to indicate a focus or direction of attention, essentially meaning "concerning" or "in relation to." Its grammatical structure aligns with standard English prepositions and noun constructions, contributing to its widespread acceptance and usage.
The Emergence of "In Regard To":

"In regard to" appeared later, likely as a variant of "with regard to." However, its formation is less straightforward. The use of "in" alongside "regard" doesn't follow typical English grammatical patterns, which has led to debates about its correctness. While "in regard to" has gained considerable usage over time, it remains a point of contention among language purists and grammar experts.

Dissecting the Grammar: Why the Debate?

The primary reason for the debate surrounding "in regards to" and "with regards to" lies in their grammatical structure. While "with regards to" adheres to standard English grammar, "in regards to" deviates in a way that raises eyebrows among grammarians.

The Correctness of "With Regard To":

"With regard to" is considered grammatically sound because it follows the standard preposition + noun + preposition structure. "With" is a preposition indicating a relationship or connection, "regard" is a noun referring to consideration or relation, and "to" is a preposition indicating direction. This structure is consistent with other accepted English phrases such as "with respect to" or "with reference to."
The Grammatical Quagmire of "In Regards To":

The main issue with "in regards to" is the pluralization of "regard." In this context, "regard" is an abstract noun referring to a general concept rather than countable items. Abstract nouns are typically used in the singular form. The pluralization of "regard" in "in regards to" is often seen as grammatically incorrect, as it doesn't align with the intended meaning of the phrase. It's as if one is suggesting multiple, separate considerations, which is rarely the case when using the phrase.

Navigating Usage: When and How to Use Them

Despite the grammatical debates, both "in regards to" and "with regards to" are used in contemporary English. However, understanding the nuances of their usage can help you make informed choices and avoid potential criticism.

The Preferred Choice: "With Regard To"

In formal writing and professional communication, "with regard to" is generally the preferred choice. Its grammatical correctness and historical precedence make it a safer and more respected option. When in doubt, opting for "with regard to" can help you maintain a polished and professional image.
The Acceptance of "In Regards To"

While "in regards to" is often frowned upon by grammar sticklers, it has found its way into common usage, particularly in spoken English and less formal writing. It's not uncommon to hear or see "in regards to" in business meetings, casual emails, or informal reports. However, it's crucial to recognize that using "in regards to" may be perceived as less educated or less attentive to detail.
The Simpler Alternatives:

In many cases, both "in regards to" and "with regards to" can be replaced with simpler and more direct alternatives. Phrases like "regarding," "concerning," "about," or "in relation to" can often convey the same meaning without raising grammatical questions. Choosing these alternatives can enhance clarity and conciseness in your writing.

Real-World Examples: A Comparative Analysis

To illustrate the differences and nuances in usage, let's examine some real-world examples and compare how "in regards to" and "with regards to" (and their alternatives) can be used in various contexts.

Example 1: Business Correspondence
- Original: "In regards to your inquiry about our services, we are pleased to provide you with the following information."
- Preferred: "With regard to your inquiry about our services, we are pleased to provide you with the following information."
- Alternative: "Regarding your inquiry about our services, we are pleased to provide you with the following information."
In this case, "with regard to" is the more formal and grammatically sound option. "Regarding" is a simpler alternative that conveys the same meaning without any potential grammatical issues.
Example 2: Academic Writing
- Original: "In regards to the methodology used in this study, it is important to note that..."
- Preferred: "With regard to the methodology used in this study, it is important to note that..."
- Alternative: "Concerning the methodology used in this study, it is important to note that..."
In academic writing, precision and correctness are paramount. "With regard to" is the better choice due to its grammatical soundness. "Concerning" is a suitable alternative that maintains the formal tone.
Example 3: Informal Communication
- Original: "In regards to the meeting tomorrow, don't forget to bring your notes."
- Acceptable: "With regard to the meeting tomorrow, don't forget to bring your notes."
- Alternative: "About the meeting tomorrow, don't forget to bring your notes."
In informal communication, the choice is less critical. While "with regard to" is still acceptable, "about" is a more natural and concise alternative that fits the casual tone.
Example 4: Official Reports
- Original: "In regards to the budget allocation, the committee has made the following recommendations."
- Preferred: "With regard to the budget allocation, the committee has made the following recommendations."
- Alternative: "In relation to the budget allocation, the committee has made the following recommendations."
In official reports, clarity and formality are essential. "With regard to" is the preferred option. "In relation to" is a viable alternative that avoids the grammatical concerns associated with "in regards to."

Avoiding Common Pitfalls: Tips and Tricks

To ensure your writing is clear, concise, and grammatically correct, here are some tips and tricks to avoid common pitfalls when using (or avoiding) "in regards to" and "with regards to."

Know Your Audience:

Consider your audience and the context of your communication. If you're writing for a formal audience or in a professional setting, stick to "with regard to" or use simpler alternatives.
Choose Clarity Over Complexity:

If you're unsure about the grammatical correctness of a phrase, opt for simpler and more direct alternatives. Phrases like "regarding," "concerning," or "about" can often convey the same meaning without any potential issues.
Proofread Carefully:

Always proofread your writing to catch any grammatical errors or awkward phrasing. Pay close attention to your use of "in regards to" and "with regards to" to ensure they are used correctly and appropriately.
Listen to Feedback:

If you receive feedback on your writing, take it seriously. If someone points out that your use of "in regards to" is incorrect, consider their advice and adjust your writing accordingly.
Embrace Simplicity:

In many cases, the best approach is to avoid these phrases altogether. Simpler language is often more effective and easier to understand.

The Academic Perspective: Insights from Experts

Linguists and grammar experts have weighed in on the debate surrounding "in regards to" and "with regards to," offering valuable insights into their usage and acceptability.

The Grammarian's Stance:

Many grammarians argue that "in regards to" is grammatically incorrect due to the pluralization of "regard." They advocate for the use of "with regard to" as the more grammatically sound option.
The Descriptive Linguist's View:

Descriptive linguists, who focus on how language is actually used, acknowledge that "in regards to" is common in spoken and informal English. However, they often advise against its use in formal writing.
The Pragmatic Approach:

Some experts take a pragmatic approach, suggesting that the acceptability of "in regards to" depends on the context and audience. While it may be acceptable in informal settings, it's best avoided in formal communication.

The Future of the Phrases: Trends and Predictions

As language continues to evolve, the fate of "in regards to" and "with regards to" remains uncertain. However, analyzing current trends and linguistic patterns can provide some insight into their potential future.

The Rise of Simplicity:

In an increasingly digital world, there's a growing emphasis on clear and concise communication. Simpler language is often preferred, which could lead to a decline in the use of both "in regards to" and "with regards to" in favor of more direct alternatives.
The Persistence of Tradition:

Despite the trend towards simplicity, formal writing often adheres to traditional conventions. "With regard to" may continue to be used in academic papers, official reports, and business correspondence, albeit perhaps less frequently.
The Evolution of "In Regards To":

It's possible that "in regards to" could eventually gain wider acceptance, particularly if its usage becomes even more widespread. However, it's also possible that it will remain a contested phrase, relegated to informal contexts.

Beyond Grammar: The Art of Effective Communication

Ultimately, the choice between "in regards to" and "with regards to" (or their alternatives) is just one aspect of effective communication. The most important thing is to ensure that your message is clear, concise, and appropriate for your audience.

Know Your Purpose:

Before you start writing, consider the purpose of your communication. What do you want to achieve? What message do you want to convey?
Understand Your Audience:

Tailor your language to your audience. Use vocabulary and phrasing that they will understand and appreciate.
Be Clear and Concise:

Avoid jargon, clichés, and overly complex sentences. Use simple, direct language to convey your message.
Be Respectful and Professional:

Maintain a respectful and professional tone in your writing. Avoid offensive language or personal attacks.
Proofread and Edit:

Always proofread and edit your writing before sending it. Check for grammatical errors, typos, and awkward phrasing.

Conclusion: Mastering the Nuances of Formal Communication

In the realm of formal communication, the devil is often in the details. The choice between "in regards to" and "with regards to" may seem trivial, but it can have a significant impact on the perceived professionalism and credibility of your writing. By understanding the origins, grammar, and usage of these phrases, you can make informed choices and avoid potential criticism.

While "with regard to" remains the preferred choice in formal writing, simpler alternatives like "regarding," "concerning," or "about" can often convey the same meaning without any grammatical concerns. Ultimately, the most important thing is to prioritize clarity, conciseness, and appropriateness in your communication, ensuring that your message is well-received and understood.

By mastering these nuances, you can elevate your writing and communication skills, enhancing your professional image and ensuring your message resonates with your audience. Whether you choose to embrace tradition or embrace simplicity, the key is to be mindful of your choices and to communicate with confidence and clarity.