With Regard To With Regards To

With regard to and with regards to – these phrases often pop up in formal writing and conversations. While they might seem interchangeable, understanding their nuances is key to mastering clear and professional communication. This article will delve into the correct usage of these phrases, their origins, and offer practical examples to help you confidently navigate the world of "regard" and "regards."

The Nuances of "With Regard To" and "With Regards To"

The difference between "with regard to" and "with regards to" is subtle but significant. "With regard to" is the standard, grammatically correct form. It means "concerning," "relating to," or "in respect to." "With regards to", on the other hand, is generally considered incorrect in formal writing. The plural form "regards" implies a more personal or emotional connection, which is not typically suited for objective or professional contexts.

A Deep Dive into "With Regard To"

Let's dissect "with regard to" to understand its proper application.

• Meaning: As mentioned, "with regard to" signifies a connection or relevance to a particular subject. It's a formal way to introduce a topic or shift the focus of a discussion.

• Usage: "With regard to" is best used in situations where you need to maintain a professional and objective tone. This includes:

  • Formal letters: "With regard to your application, we have decided to move forward with an interview."
  • Business reports: "With regard to the sales figures, there has been a significant increase in the last quarter."
  • Academic papers: "With regard to the existing literature, there is a gap in the research on this topic."
  • Legal documents: "With regard to the terms and conditions, the client must adhere to the payment schedule."

• Synonyms: To avoid repetition, consider using these alternatives:

  • Concerning
  • Regarding
  • In relation to
  • About
  • Relating to
  • With respect to
  • Pertaining to

• Examples:

  • "With regard to the new policy, all employees must attend the mandatory training session."
  • "The committee will make a decision with regard to the budget allocation next week."
  • "With regard to your previous email, I have attached the requested documents."
  • "The investigation is ongoing with regard to the allegations of misconduct."
  • "With regard to the safety regulations, the company is committed to ensuring a safe working environment."

Why "With Regards To" Is Generally Discouraged

The use of "with regards to" is a common point of contention. While it might occasionally slip into informal conversations, it's generally frowned upon in formal writing. Here's why:

• Grammatical Imprecision: The word "regard" in this context is not being used in a way that logically calls for a plural form. "Regard" refers to consideration or respect, which is a singular concept.

• Connotation: "Regards" often carries a sense of personal well-wishing or affection, as in "Give my regards to your family." This connotation clashes with the objective tone typically required in formal communication.

• Perception: Using "with regards to" can be perceived as less educated or careless, undermining your credibility in professional settings.

The Exception to the Rule: When "Regards" Might Be Acceptable

While generally discouraged, there might be very specific instances where "with regards to" could be acceptable, although it's still best to avoid it in formal contexts.

• Informal Correspondence: In very casual emails or notes to close colleagues, "with regards to" might be used, but even then, it's often better to stick with "with regard to" for clarity.

• Implied Sentiment: If you are intentionally trying to convey a sense of personal attention or concern alongside the informational aspect, "with regards to" could be argued as acceptable. However, this is a very nuanced situation, and it's often safer to express that sentiment directly. For instance, instead of writing "With regards to your recent illness, we hope you recover soon," it's better to write "We were sorry to hear about your recent illness, and we hope you recover soon."

A Brief History of "Regard" and "Regards"

To further understand the distinction, let's explore the origins of these terms:

• Regard: The word "regard" comes from the Old French word regarder, meaning "to look at" or "to take notice of." Over time, its meaning evolved to include "consideration," "respect," and "relation."

• Regards: The plural form "regards" developed as a way to express greetings or good wishes. It often implies a personal connection and a desire for the recipient's well-being. Think of it as a collection of positive thoughts or feelings being sent their way.

The historical context highlights the fundamental difference: "regard" is about observation and consideration, while "regards" is about personal sentiment.

Practical Examples: "With Regard To" in Action

Here are more examples of how to effectively use "with regard to" in various contexts:

• Project Management: "With regard to the project timeline, we are currently on schedule."
• Customer Service: "With regard to your complaint, we are investigating the matter thoroughly."
• Human Resources: "With regard to your request for leave, please submit the necessary documentation."
• Finance: "With regard to the financial projections, we anticipate a steady growth rate."
• Marketing: "With regard to the new campaign, we aim to increase brand awareness."

Common Mistakes to Avoid

• Using "with regards to" in formal writing: This is the most common mistake. Always opt for "with regard to" in professional contexts.
• Overusing "with regard to": While a useful phrase, overuse can make your writing sound stiff. Vary your language with synonyms.
• Using "in regards to": This is grammatically incorrect. The correct phrase is "with regard to" or "regarding."
• Misunderstanding the context: Ensure that "with regard to" accurately reflects the relationship between the subjects you're connecting.

Tips for Choosing the Right Phrase

• Consider your audience: Are you writing to a colleague, a client, or an academic audience? Tailor your language accordingly.
• Assess the context: Is the situation formal or informal? A formal setting calls for "with regard to."
• Read your writing aloud: This can help you identify awkward phrasing or overuse of certain words.
• Proofread carefully: Always double-check your writing for errors in grammar and spelling.

Beyond "With Regard To": Expanding Your Vocabulary

While "with regard to" is a valuable phrase, it's beneficial to have a broader vocabulary for expressing similar ideas. Here are some alternatives, categorized by their nuance:

• General Alternatives:

  • Concerning
  • Regarding
  • About
  • On the subject of
  • In connection with

• More Formal Alternatives:

  • With respect to
  • In relation to
  • Pertaining to
  • In reference to
  • Anent (archaic, but still used in some legal contexts)

• More Informal Alternatives:

  • As for
  • Talking about
  • When it comes to

• Alternatives for Emphasizing Relevance:

  • Relevant to
  • Applicable to
  • Bearing on

• Alternatives for Introducing a Topic:

  • Let's turn to
  • Moving on to
  • Now, regarding

By expanding your vocabulary, you can express yourself more precisely and avoid sounding repetitive.

The Impact of Clear Communication

Using the correct phrases and avoiding common errors contributes significantly to clear and effective communication. When you demonstrate a strong command of language, you enhance your credibility, build trust, and convey your message with precision. In professional settings, this can lead to:

• Improved Collaboration: Clear communication fosters understanding and reduces the likelihood of misunderstandings.
• Enhanced Productivity: When everyone is on the same page, projects run more smoothly and efficiently.
• Stronger Relationships: Clear and respectful communication builds trust and strengthens relationships with colleagues, clients, and partners.
• Increased Influence: When you can articulate your ideas effectively, you are more likely to persuade and influence others.

The Role of Style Guides

For writers and professionals seeking definitive guidance on grammar and style, consulting reputable style guides is essential. Some of the most widely recognized style guides include:

• The Chicago Manual of Style: This comprehensive guide covers a wide range of topics, including grammar, punctuation, usage, and citation styles.
• The AP Stylebook: Primarily used by journalists and news organizations, this guide provides guidelines on grammar, spelling, punctuation, and word usage for news writing.
• The MLA Handbook: This guide is widely used in the humanities and provides guidelines on research, writing, and citation styles.

These style guides offer authoritative advice on matters of grammar and usage, helping writers maintain consistency and clarity in their work.

With Regard To Technology and AI

With regard to the rise of technology and AI in writing, it's more important than ever to understand these subtle nuances in language. AI-powered grammar checkers can be helpful, but they may not always catch these subtle errors. Human oversight remains crucial to ensure accuracy and appropriateness in your writing. Furthermore, relying solely on AI can lead to a homogenization of writing styles, losing the unique voice and personality that makes human communication so effective.

Mastering the Art of Nuance

Language is a complex and ever-evolving system. Mastering the art of nuance requires continuous learning, careful observation, and a commitment to precision. By understanding the subtle differences between phrases like "with regard to" and "with regards to," you can elevate your writing and communication skills to a new level. It's about paying attention to detail, considering your audience, and striving for clarity in every message you convey.

Conclusion: The Importance of Precision

In conclusion, the distinction between "with regard to" and "with regards to" is a subtle but significant one. While "with regard to" is the standard and grammatically correct form for formal writing, "with regards to" is generally discouraged. By understanding the nuances of these phrases and applying them correctly, you can enhance your credibility, improve your communication, and make a lasting impression on your audience. So, the next time you find yourself reaching for one of these phrases, take a moment to consider the context and choose wisely. Your words will thank you for it.